Plantation Management: Why is Plantation Software Necessary for Large Farm Enterprises?
May 28, 2021

Plantation Management: Why is Plantation Software Necessary for Large Farm Enterprises?

Find out how you can maximize your productivity using a plantation management solution and what features it should have to improve your overall operations.

Many large farms are using plantation management software to improve efficiency and profitability. Read on to explore why plantation management software is necessary for large farming enterprises and how it can be used to increase productivity, and what benefits it has over traditional data collection methods.

What is Plantation Management Software?

Plantation management software is a program that aids in the efficient operation of plantation farming. It can be specialized for large farm enterprises or diversified across different farms, depending on what type of agriculture it supports and how much money you are willing to invest in its implementation.

This software is essentially a digitalized form of an enterprise resource planning (ERP) system that has been specifically tailored for plantations. It can include custom features such as real estate management or specific business-related analytics.

The Benefits of Plantation Management Software

Many people don't realize that agricultural production needs to double in the coming decades to satisfy global demands for food. This results from rising populations and more modern farming operations with changing climates, nature changes, pest and disease attacks, eroding soil health, and depleting resources. Farmers are making one fundamental change - switching from using tabulations or daybooks to farm management software. Here's why: 

You Can Manage Inventories in Multiple Places

With plantation management software, you can oversee inventories across various locations in a single centralized location. This is easy to access from any computer or mobile device, and you will be able to handle all of your inventory needs in one place. This includes everything from agricultural supplies and machinery; to livestock feedstuff as well as general ledger control. Inventory reconciliation is a snap with this type of software.

A Great Way to Cut Costs and Waste

Consolidating your business operations across multiple sites into a single plantation management software solution will help cut costs and waste in any large farm enterprise, from agricultural supplies to general ledger control. Using inventory reconciliation software for this type of platform is also an excellent way to ensure that you don't spend a lot of money on labor costs and operate efficiently.

Simplifies Plantation Accounting and Record-Keeping

Accounting and record-keeping are some of the most demanding activities in plantation farms. When your plantation management software is integrated with accounting and record-keeping systems, you can simplify plantation communication by using the same system for both purposes. This will also cut down on time spent reconciling numbers which could be better used to grow your business in other areas.

Streamlines Sales Management

Selling products and services is a large part of the plantation business. While you have your customer base, most plantations now offer sales to other farms in their region. When this happens, it's essential for all parties involved to know that they're being charged correctly, which can be done with some advanced software solutions. It is also important to keep track of every single sale to cut down on time spent reconciling numbers.

Better Risk Management

Farmers face many risks throughout the year, but plantation owners are often at a higher risk. This is because their business deals with large sums of money and has to deal with different customer needs daily. Without an advanced tool in place, it's not easy for them to know how much cash they'll need throughout a season.

There is a higher chance of liquidity problems due to the lack of data and inaccurate forecasts. However, with the right software, farmers have access to weather forecasts, cash flow, and general trends to help them make a better strategy, plan, cut costs and provide the best service possible.


Plantation owners also have a responsibility to their customers, employees, and shareholders to prove that they're doing everything possible to maintain environmental sustainability. This means using resources responsibly and making sure any waste is correctly disposed of or recycled where appropriate. With management software, plantation owners can track environmental data, such as water usage and toxic waste, and make the necessary adjustments.

Importance of Securing Data When Using a Plantation Management System

People who are investing in plantation management software need to ensure that their data is secure. They might have confidential or protected information and want to make sure it will not fall into the wrong hands.

Plantation owners should also be aware of the importance of securing employee data as well since leaking their private information could earn costly lawsuits and dent the company's image.

Providing secure cloud storage options for all company files is a sure way to protect your plantation's data against hackers whose interference could lead to plantation owners encountering disruption of activities and costly losses.

Having a backup of all your plantation's data is also essential. You don't want to lose valuable information and have no way of restoring it.

Tips for Implementing a Plantation Management System

Some plantation management systems may be more expensive than others, but there are some simple things that owners can do to make sure they're getting their money's worth:

  • Ensure all company documents and records are stored in the system; this way, you won't have to spend time and money gathering them before an audit.
  • Get the plantation management system certified, or at least make sure it's compliant with your country's accounting standards so that you can accurately report company information like income taxes and property values.
  • Consider the type of plantation management system you need. For example, a large-scale plantation may have multiple departments with various tasks and responsibilities: maintenance, harvesting, marketing, & sales. Software that integrates these different departments will be more valuable than one that doesn't offer such data integrations.

Are you looking for a better management team to help with your plantation? Cotton Grave Farm Management's experienced team can provide you with the best service and advice on technology for the best results. We have an extensive range of services, including tenant selection and crop share management. If you want more information about what we offer or just how much we could benefit your operation, give us a call today.

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